04 MAR, 2026 · creative and social media agency
AI anomaly detection and an automated billing chain for a creative agency
Certificates of completion and invoices generated automatically from project management, social scheduling and file server data. A “watchdog” AI agent catches even discrepancies of a few forints before anything is sent.
- platforms in sync (project management, social scheduler, NAS)
- 3
- billing discrepancy detection
- Forint-exact
- levels of human approval before every invoice
- 2
Admin shouldn't eat into the creative team's time
At a creative agency, putting together a certificate of completion means manually collecting data from several systems: what went out, when, and from which budget. It is slow, and rounding or calculation errors surface at the client, which is a trust risk.
Technical implementation and business impact
A unified data layer from multiple sources
Data connectors collect project card status and deadlines, social post timing and statistics, and documents to be archived. These become unified, structured project data, with caching to handle API limits.
AI anomaly detection before invoicing
An LLM-based validation agent compares the planned budget, actual delivery and the amount to be invoiced. It flags the discrepancy along with its likely cause. Every detected anomaly triggers a mandatory human review, and a faulty line item cannot move forward.
Measurable business impact and ROI
The certificate of completion is generated as an itemised PDF backed by evidence. After approval, the invoice is created automatically in the existing invoicing tool, and staged payment reminders start on their own. The billing cycle gets shorter, and tracking receivables is no longer a manual task.
Multi-level control and data protection
The process runs on a central control panel, from the project manager's approval of the certificate of completion through financial approval to sending. Personal data is encrypted, access is role-based, and every action is logged.