This notice describes how we process personal data in connection with referrals submitted on the Partner programme page of the website (www.artificialsystems.hu/en/partner-program). For matters not covered here, the Privacy Policy applies.
1. The controller
Controller: Artificial Systems Kft. — represented by: Hoppál Júlia Réka, managing director
Registered seat: 1118 Budapest, Maléter Pál utca 2. C/1 1/1, Hungary
Tax number: 33157812-2-43
Company registration number: 01-09-472043
E-mail: info@artificialsystems.hu
Phone: +36 30 923 0323
2. Purpose of processing
Under the partner programme, a referrer may introduce a company whose operations could benefit from AI and automation solutions. The purpose of processing is to receive and follow up on the referral, to contact the referred company and – where the referral leads to a collaboration – to settle the recognition due to the referrer. Each referral receives a unique identifier and a time of receipt, so that it can later be established who referred whom and when.
3. Data of the referrer
— Data processed — name, company name, e-mail address, phone number, the referral's identifier and time, and the referrer's statement on whether the introduced company may learn who referred it.
— Legal basis — for following up on the referral, the referrer's consent (Article 6(1)(a) GDPR), given expressly on the form; where the referral leads to a collaboration, the preparation and performance of a contract for settling the recognition (Article 6(1)(b) GDPR).
— Withdrawal — consent may be withdrawn at any time at info@artificialsystems.hu. Withdrawal does not affect the lawfulness of earlier processing, nor data processed on the basis of the contract or of accounting obligations.
4. Data of the referred company's contact person
— Data processed — name, business e-mail address or phone number, and the referrer's short description of how the Provider could help.
— Source of the data — the referrer.
— Legal basis — the Provider's legitimate interest (Article 6(1)(f) GDPR) in initiating a business relationship on the basis of a trusted referral. This processing is not based on the referred contact person's consent.
— Information and objection — in line with Article 14 GDPR, the Provider informs the referred contact person about the processing and their rights at the latest at the first contact, and in any case within one month of receiving the referral. The data subject may object to the processing at any time (Article 21 GDPR); in that case the Provider erases their data without delay and makes no further contact.
5. Naming the referrer
The Provider treats the referral in confidence and does not refer to the referrer when approaching the company unless the referrer asks it to. However, if the referred contact person exercises their right of access and asks about the source of their data, the Provider is obliged to provide this information under Article 15(1)(g) GDPR.
6. Retention
— If the referral does not lead to a collaboration — 2 years from the last substantive contact. On objection, the referred contact person's data are erased immediately.
— If the referral leads to a collaboration — the referral record is kept until the recognition has been settled, and thereafter for the statutory retention period of accounting records (8 years).
7. Recipients and processors
Only authorised staff of the Provider have access to the data. The following processors are involved in operating the form:
— Cloudflare, Inc. — serving the website and bot protection (Turnstile). Transfer mechanism: EU–US Data Privacy Framework / SCC.
— Google Ireland Limited — business e-mail service (Google Workspace) through which the referral reaches the Provider. Transfer mechanism: SCC, where applicable DPF.
8. Data subjects' rights and remedies
Data subjects have the right of access, rectification, erasure, restriction of processing, data portability and objection, and the right to withdraw consent at any time. Requests can be sent to info@artificialsystems.hu; the Provider replies on the merits within 30 days. Complaints may be lodged with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH, www.naih.hu) or brought before a court.
Artificial Systems | Partner programme privacy notice | Effective: 2026.11.09.